Manage A Grant

All WMGF grantees must sign the appropriate Acceptance Agreement form prior to funds being released. The WMGF Coordinator will send the Agreement to be signed. 

All WMGF grantees must abide by the Promotion and Branding Guidelines. As part of their acceptance of WMGF funding, all grantees agree to acknowledge the funding through signage or printed materials that follow set specifications.

• All project signage and marketing must include the WMGF emblem or reference the fund using language consistent with other WMGF project marketing.
• All printed outreach materials (such as brochures and signs) and promotional items (such as t-shirts and water bottles) should include the official WMGF logo.
• If the Project has its own logo, an official WMGF logo of equivalent size must also be present.
• Any social media bios for the Project must contain, “Made possible with a grant from [tagged WMGF profile on the platform]”
• Any website/webpage for the Project must contain, “Made possible with a grant from the We Mean Green Fund”
• All social media posts must tag the official WMGF accounts.
  • If the Project has profiles on Facebook or Instagram, once per semester, the WMGF must be added using the “collaborate” feature; post selection is at the Project team’s discretion.
• When in doubt, consult with WMGFC for approval of messaging. All uses of university marks and lockups must comply with UNT’s brand policy. (No longer public, how much to include on the branding page?)

As part of their acceptance of WMGF funding, all grantees agree to meet WMGFC reporting requirements. Grantees who do not meet reporting requirements in a timely manner may be ineligible to receive further funding.

All projects must have a mechanism for evaluation and follow-up after funds have been dispersed. At a minimum, grantees must submit a progress report every semester and a final report within 30 days of concluding the project. The Progress Report and Final Report templates include specific progress questions, a budget outlining how all funds have been spent, a Scorecard update to track project metrics, and high-quality project photographs. If a project is expected to have on-going benefits such as annual cost savings, in the initial application the grantee should have included a mechanism for tracking, recording, and reporting these benefits back to the WMGFC.

For final project submission, you may either use the scorecard or an alternative means of showcasing your project results such as:

• A presentation of your project's findings / results to the WMGFC
• A paper you've written on your project's findings / results
• An online database displaying your project's data
• A poster report 

A minimum of two photos are required for progress reports with an option to submit up to five. A minimum of five photos are required for the final report with an option to submit up to 10. Photos will be used for our website, social media, annual reports, presentations, etc. and must be high quality photos.

Photographs should tell the story of the project by depicting the project participants innaction, the transformation process (before, during, and after photographs), and/or campus community members using the improvement(s).

• Individuals appearing in the photograph should agree to be photographed with the understanding these photographs may be used in WMGF materials.
• Photographs should be free of any commericalized branding except the University of Texas brand, the WMGF, and/or the brand of the WMGF Project. This includes ensuring those individuals in the photograph are not wearing t-shirts with large logos etc. Any props should comply with this requirement as well.
• Photographs should be taken - when possible - with enough space in the final image to be cropped to fit the website and/or other materials. If for example, you are photographing the installation of a piece of equipment, be sure to include a shot with the equipment centered in the frame with enough space to each side for the final image to be cropped either in landscape or portrait format. Avoid panoramic and square photographs.
• Submit photographs of the highest quality possible in either jpg or png format.
• To ensure quality shots, we recommend taking several shots from different angles and selecting the best for submission.
• Consider the lighting. When necessary use a flash. When possible avoid having people squinting into the sun. When possible avoid harsh shadows.

If you need assistance photographing your WMGF project, please submit a photo request with the Division of Student Affairs below.