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University of North Texas

Division of Student Affairs

Orientation and Transition Programs


Refund and Cancellation Policy 


Deadline to request refunds: Friday, July 27, 2018

Refund requests must be made in writing and received by the Eagle Camp Staff no later than the deadline above. There will be NO refunds issued after this date. Refunds will be credited to the original card used to register.

Cancellation Policy

Deadline to cancel: Friday, July 27, 2018

Cancellation requests must be made by the student in writing online (using the cancellation form). No cancellations will be taken by phone. It is the student’s responsibility to contact the Eagle Camp Staff by the posted deadline in order to cancel and receive a refund for Eagle Camp. There will be NO refunds issued after this cancellation date.

Eagle Camp Cancellation

Waiting List 

Wait List Students Notified by: Friday, August 2, 2018

If all camp spaces are filled, registration forms will continue to be accepted until the registration deadline. Students will be automatically placed on the camp “wait list” and will be emailed their wait list status. Once the cancellation deadline passes, we will update as many students' status as possible and will automatically change student’s status to "confirmed". The students will be notified of their confirmed status by email. If we cannot accommodate all students on the wait list, we will provide a refund to students that are not confirmed.

To be removed from the wait list, it is the student’s responsibility to contact the Eagle Camp Staff (in writing) and remove their name from the wait list.

Camp Financial Assistance 

Eagle Camp Financial Assistance Form (pdf)

Students can apply for financial assistance if cost is a barrier to attending Eagle Camp. To apply, complete the financial assistance form prior to registering for Eagle Camp. For students that are granted financial assistance, we can waive the registration fee. These funds are limited, so please complete the form if the fee is truly holding you back from attending. The deadline to apply for financial assistance is Friday, July 27, 2018.

Medical Information and Release Form

All Eagle Camp participants are required to submit a Medical Informationa nd Release Form prior to attending Eagle Camp. If a participant is under the age of 18, a parent or guardian must complete the form.

Medical Information and Release Form (pdf)