The AIM Portal will send Letters of Accommodation to instructors directly from the AIM system. Students should not need to send accommodation letters by PDF.

Please remember that once Letters of Accommodation have been sent to instructors, students should set-up a time to meet with their instructors so they can discuss how the accommodations will be implemented in that specific course/program and to talk through any specific questions or arrangements.

The following communication templates are offered to support students in initiating these conversations. These are only templates and suggestions. Students are not required to use the specific emails or language below. Information provided in brackets [] is for the student's information only and should be removed prior to sending the email. 

  • Class with needed Exam Accommodations
  • Class without Exam Accommodations
  • Class with Modification of Course Attendance Policy Accommodations
  • Class with Occasional Extension of Due Dates Accommodations
  • Class with Communication Access needs (ASL Interpreter, CART Provider, or FM Loop)

Class with needed Exam Accommodations

Suggested E-mail Subject: Follow-up on Disability Accommodation needs for [Student name] in [Course Name/Number]

Hello Professor,

I am writing to follow up with you regarding my academic accommodations for this semester. Hopefully, you should have recently received an email from my Coordinator in the Office of Disability Access that outlines my approved accommodations.  I would like to set-up a time to review this information with you to determine how we will implement these accommodations and to answer any questions you may have about my accommodation needs.

[Then let the instructor know when you plan to attend office hours]

I plan to attend your office hours on <Date/Time>.

[Or propose potential times you would be available to meet in the next week or so]

Over the next 2 weeks I am available to meet <list of dates and time blocks>.

[**If student is unable to meet face-to-face with their instructor due to disability, student should detail all accommodations in this email.**]

If we decide to schedule exams with the Office of Disability Access Test Center, I have included information below provided by the Office of Disability Access:

Please let me know if you have any questions.

Student Name
UNT ID Number
UNT Student Email Address

Class without Exam Accommodations

Suggested E-mail Subject: Follow-up on Disability Accommodation needs for [Student name] in [Course Name/Number]

Hello Professor,

I am writing to follow up with you regarding my academic accommodations for this semester. Hopefully, you should have recently received an email from my Coordinator in the Office of Disability Access that outlines my approved accommodations.  I would like to set-up a time to review this information with you to determine how we will implement these accommodations and to answer any questions you may have about my accommodation needs.

[Then let the instructor know when you plan to attend office hours]

I plan to attend your office hours on <Date/Time>.

[Or propose potential times you would be available to meet in the next week or so]

Over the next 2 weeks I am available to meet <list of dates and time blocks>.

[**If student is unable to meet face-to-face with their instructor due to disability, student should detail all accommodations in this email.**]

I have also included information provided by the Office of Disability Access for Faculty: 

Please let me know if you have any questions.

Student Name
UNT ID Number
UNT Student Email Address

Class with Modification of Course Attendance Policy Accommodations

Suggested E-mail Subject: Follow-up on Disability Accommodation needs for [Student name] in [Course Name/Number]

Hello Professor,

I am writing to follow up with you regarding my academic accommodations for this semester. Hopefully, you should have recently received an email from my Coordinator in the Office of Disability Access that outlines my approved accommodations.  I would like to set-up a time to review this information with you to determine how we will implement these accommodations and to answer any questions you may have about my accommodation needs. One of my accommodations is regarding Modification of Course Attendance Policy and requires more advanced planning than most other accommodations. 

[Then let the instructor know when you plan to attend office hours]

I plan to attend your office hours on <Date/Time>.

[Or propose potential times you would be available to meet in the next week or so]

Over the next 2 weeks I am available to meet <list of dates and time blocks>.

[**If student is unable to meet face-to-face with their instructor due to disability, student should detail all accommodations in this email.**]

I have also included additional information provided by the Office of Disability Access below: 

Please let me or my Coordinator know if you have any questions.

Student Name
UNT ID Number
UNT Student Email Address

Class with Occasional Extension of Due Dates Accommodations

Suggested E-mail Subject: Follow-up on Disability Accommodation needs for [Student name] in [Course Name/Number]

Hello Professor,

I am writing to follow up with you regarding my academic accommodations for this semester. Hopefully, you should have recently received an email from my Coordinator in the Office of Disability Access that outlines my approved accommodations.  I would like to set-up a time to review this information with you to determine how we will implement these accommodations and to answer any questions you may have about my accommodation needs. One of my accommodations is regarding Occasional Extension of Due Dates (up to 48 hours) and requires more advanced planning than most other accommodations. 

[Then let the instructor know when you plan to attend office hours]

I plan to attend your office hours on <Date/Time>.

[Or propose potential times you would be available to meet in the next week or so]

Over the next 2 weeks I am available to meet <list of dates and time blocks>.

[**If student is unable to meet face-to-face with their instructor due to disability, student should detail all accommodations in this email.**]

I have also included additional information provided by the Office of Disability Access below: 

  • Occasional Extensions of Due Dates (Up to 48 hours) (Link coming)
  • Faculty Resources

Please let me or my Coordinator know if you have any questions.

Student Name
UNT ID Number
UNT Student Email Address

Class with Communication Access needs (ASL Interpreter or CART Provider)

Suggested E-mail Subject: Follow-up on Disability Accommodation needs for [Student name] in [Course Name/Number]

Hello Professor,

I am writing to follow up with you regarding my academic accommodations for this semester. Hopefully, you should have recently received an email from my Coordinator in the Office of Disability Access that outlines my approved accommodations.  I would like to set-up a time to review this information with you to determine how we will implement these accommodations and to answer any questions you may have about my accommodation needs. My accommodations include Communication Access accommodations including:

[List accommodations including ASL Interpreter, CART Provider, FM Loop]

[Then let the instructor know when you plan to attend office hours]

I plan to attend your office hours on <Date/Time>.

[Or propose potential times you would be available to meet in the next week or so]

Over the next 2 weeks I am available to meet <list of dates and time blocks>.

[**If student is unable to meet face-to-face with their instructor due to disability, student should detail all accommodations in this email.**]

I have also included additional information provided by the Office of Disability Access below: 

Please let me or my Coordinator know if you have any questions. For specific ASL Interpreter Provider or CART Provider questions, please contact ASLCART.ODA@unt.edu. 

Student Name
UNT ID Number
UNT Student Email Address