Being involved on campus is a huge part of a successful college experience. Not only do you form friendships, but you also learn valuable skills such as communication, teamwork, and critical thinking. With over 450 organizations, we have over 2,000 outstanding officers serving!
Officer Eligibility Requirements - UNT Policy 07.019:
- 2.4 UNT Cumulative GPA (all hours taken in UNT classes)
- Enrollment
- Undergrad or post-bacc: 6 hours
- Graduate: 5 hours or 3 hours dissertation/thesis
- Good disciplinary standing with the Dean of Students
Org Orientation
- A resource for student org officers to learn more about topics such as Finances, Policies, and Events for their student org.
- Access the orientation course in Canvas at: https://unt.instructure.com/enroll/LGPBF9
Storage Lockers - Priority applications will be open from August 1st - September 1st via the Student Organization Union Storage Locker Request Form on OrgSync.
Org Basics
Student Org of the Month
- Apply to be a Student Org of the Month! More information can be found on the SOOTM webpage
Meetings
Org Goal Setting
Communication
Officer Transitions
Bank Accounts
When opening or updating a bank account, Student Activities only assists with providing a letter stating that a student org is registered and confirms who is being added/removed to an account. This is mainly for DATCU & Wells Fargo accounts unless a special request is made by a different establishment. For any specific bank/tax questions, please refer to the FAQs link below or speak with an IRS/Bank provider.
Note regarding adding signatories to the account:
In addition to at least one current signatory being present at the bank when these changes are being made, all individuals being added must be present at the same time with an official form of identification (passport, driver's license, etc.), their student ID, and the letter provided by Student Activities. This applies during COVID-19. Transitions can be made at any open DATCU/Wells Fargo by setting an appointment in advance and arriving with the people you plan to add. Currently, the DATCU location on-campus is open for student organizations. Therefore, if not all individuals that an organization desires to add can be present at the bank at the same time, the organization will need to submit a subsequent form adding those that cannot attend with this group. Ideally, this would happen after the new individuals are added to the account. For example, if the organization wants to add persons A, B, and C, but person C cannot go to the bank at the same time as A, B, and the current signatory, then the organization should request to add persons A and B now and will have to submit a letter to add person C at a later time.
Note: If someone is being removed from the account, they do not need to be present at the bank.
At this time, we understand that for some of you, it is not possible to make an appointment to meet at DATCU in-person. We are working with them to see how your organizations can proceed to transition signatories if you are out of town/state. We will send updates when we receive them.
Treasurer's Information
Fundraising
When planning fundraisers, entities such as restaurants, may ask for a tax-exemption or W-9 form. Student Activities does not provide either of these forms. What we can do is provide an official letter from Student Activities that states that your organization is not utilizing funds that are raised to create a profit.
In order to obtain an official letter from Student Activities, an organization must be registered for the semester. Please have either the President or Treasurer submit this form. Our goal is to reach out within two-five business days to process further steps in a request if an org is registered, but it depends on Student Activities’ workload at the time.
Funding
There are a number of funding opportunities, through the Student Government Association (SGA), Graduate Student Council (GSC), Student Activities, and Toulouse Graduate School, available to most registered student organizations. Each fund has its own eligibility criteria, application procedures, funding guidelines, and deadlines. Questions about a specific fund should be directed to the appropriate funding entity.
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SGA's Eagle's Nest Fund for student org events that are on-campus and open to the student body
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SGA's Raupe Travel Grant for student org and undergraduate student conference travel that benefits the student body
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Toulouse Graduate School's Travel Grant for graduate student conference travel relevant to their degree
- Student Activities' Student Organization Foundational Funding Award for registered student orgs that have hosted the same activity for several years. This fund allows established student orgs to request funds one semester in advance of the activity.
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Student Activities' SOAR Funding (formerly Student Organization Funding) for student org items and activities that are not eligible to be funded by any of the above funds
Recruitment & Marketing
Recruitment is a year-round process and can benefit a student org in multiple ways. Recruiting new members provides opportunities to bring energy to your organization and strengthen your existing community. Not only will recruiting new members to increase your attendance at events, but it also will help sustain your organization when it’s time to transition to new leaders. A great way to execute a great recruitment plan is through marketing. Check out this article by Canva, a graphic design website, that shares great tips and tricks on marketing your student organization- https://www.canva.com/learn/10-ways-to-market-your-student-club-on-campus/ .
Tips |
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Tabling |
What is tabling? Tabling is a great way to promote your org. It can help you raise awareness and garner support for an issue, advertise for events, and recruit new members. Looking for materials? Check out this pamphlet from Design Works. |
Involvement Fairs |
Registered student organizations will have the opportunity to table at Involvement Fairs throughout the semester free of charge.
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Residence Halls |
Registered organizations are allowed to table inside of Residence Halls with the permission from Community Director for that hall. The organization would need to double-check with the Community Director to see if the space can provide a table, if not they must bring their own. If the organization would like to table outside of the Residence Hall they would need to submit a Solicitation Permit with Conference and Event Services (Union Scheduling) and bring their own table. The Union will not provide tables for organizations outside of the Union tabling. |
Union |
Registered organizations can sign up to table around or inside the Union using this site: https://studentaffairs.unt.edu/plan-an-event/student-organization |
Tabling Materials | For fun giveaways to attract people to your table, consider ordering supplies from Design Works and Printing and Distribution Services. |
Excellent opportunities to kick off the new year and semester by creating meaningful connections with multiple student organizations and departments on campus. These large events are typically held in August and January. |
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Table at Discovery Park | 1. Be a recognized UNT student organization 2. Complete tabling request form https://studentaffairs.unt.edu/forms/table-request-form a week in advance found at website https://studentaffairs.unt.edu/center-for-student-affairs-at-discovery-park/rentals-and-reservations 3. Once submitted you will receive an email containing acknowledgment of your reservation request and a request to fill out the Center for Student Affairs Solicitation form 4. Solicitation form must be completed, signed, and returned to dplife@unt.edu 5. A decision will be made once the tabling request and solicitation form are evaluated 6. You will receive an email containing a confirmation letter and complete solicitation application which must be present with you when you table. If denied, you’ll receive a notice via email. 7. Come to the Center for Student Affairs at Discovery Park (Suite G140) to check in and we will place the table you have requested at the location requested |
Flyers |
Solicitation, Postings, and Flyers Policy- https://policy.unt.edu/policy/04-013 Residence Halls- must present the materials to Central Housing for approval (UNT Welcome Center) Recreation Center- Must receive approval by emailing Benjamin.Hanisian@unt.edu |
Eagle Mail | Registered Org Presidents with approved Event Applications that follow the criteria and guidelines can email through the official email system for all UNT students via the Eagle Mail Request. |
Get involved using OrgSync!
Are you on OrgSync yet? If not, you should be! Every UNT student, faculty, and staff member has a profile, all you have to do is log in using your UNT EUID and password! OrgSync, our Engage Campus Labs community, is an online platform where students connect to campus organizations, events, and departments. It is the home to all of our 450+ student organizations and helps officer manage their organizations, while also providing an easy way to get connected to them! If you're not already using OrgSync, read and hear more information about the system and how it can benefit you in the tutorials below. Sign in, manage your organization, discover new organizations and more!!
What is OrgSync?
OrgSync is the online hub for campus involvement. You can search and browse for student organizations to get involved in, connect with student leaders, request an involvement advising appointment, and more!
Whether you are looking to get involved or you are a current student leader, OrgSync is the platform for you. Students looking to get involved can use the search bar to navigate through keywords, categories, and more to find an organization to join. Student Organization officers can use your organization pages to communicate with members, organize events, and recruit new members.
What If I'm Having Trouble With OrgSync?
OrgSync is very user friendly and fairly easy to navigate. However, that doesn't mean you won't run into some questions while you're learning the system. If you have a question, feel free to email student.activities@unt.edu or, check out the various resources and tutorials below!
Introduction to OrgSync Navigation
Tutorial Videos Found on YouTube
- Intro to Navigating OrgSync
- Update Your Org Roster in OrgSync
- Update Your Org and Documents in OrgSync
- Finding Forms in OrgSync
Basic User
Navigation
Introduction to Navigation Video (0:35-5:26)
General Navigation, including:
Switchboard
Explore View
User Drawer
Searching for and Contacting an Organization
Searching for Events to Attend
Student Org Members
Navigation
Introduction to Navigation Video (0:35-5:26)
General Navigation, including:
Switchboard
Explore View
User Drawer
Student Org Officers / Organization Administrators
Navigation
Introduction to Navigation Video
General Navigation, including:
Switchboard
Explore View
Manage View
Action Center Overview
User Drawer
Organization Tool Menu Overview
About
Re-Registering your Organization
Registration Steps (Profile) Walkthrough
Updating Organization Info Using About Tool
Forms
Finding Forms
Forms Management, including
Accessing Form Builder
Creating a Form (Form properties, Question types, Question settings, Validation)
Adding Logic to a Form
Managing Form Submissions
Publishing a Form
Changing Visibility Permissions of an Organization's Content
Accessing Your Form Submissions (Coming soon)
Events
Events Walkthrough, including:
Basic Navigation
Where to find Create Event button
Managing Events
Making Changes to an Event's Details
Roster- These instructions are written using the new OrgSync navigation, which will be rolled out and replace the old navigation during the Fall 2022 semester. If you have used OrgSync before, you are likely using the old navigation. To switch to the new navigation, click on "Try It Now" in the black bar at the top of the Home page upon sign in.
- Roster Walkthrough
- Organization Primary Contact
- Creating Positions and Assigning Org Tool Menu Access
- Assigning People to and Changing Positions
- Approving Organization Portal Membership Request
- Inviting New Members to Join your Org Portal
- Removing Members from your Org Roster
News
Changing Visibility Permissions of an Organization's Content
Documents
Changing Visibility Permissions of an Organization's Content
Elections
Gallery
Changing Visibility Permissions of an Organization's Content
Student Org Advisors
Navigation
Introduction to Navigation Video
General Navigation, including:
Switchboard
Explore View
Manage View
Action Center Overview
User Drawer
Forms
If you have questions about OrgSync functionality, please contact student.activities@unt.edu or 940-565-3807.
Virtual Resources/Activities
- Virtual Event Planning Guide to brainstorm how your org can breakdown in-person events to virtual.
- Zoom Scavenger Hunt
- BINGO
- Charades
- Accessibility Tips and Tutorials
- DSA Marketing & Communication Accessibility Guidelines or one-page Accessibility Guide
- Accessibility from UNT CLEAR
- Quick Tips from UNT Online
- Utilizing Zoom
- Student Organizations Policy
- Hazing Policy
- Institutional Brand Identity Policy
- Requesting Brand Approval (for use of UNT logos and marks)
- Free Speech and Public Assembly on Campus Grounds Policy
- Solicitation, Signs and Postings
- Prohibition of Camping on University Property
- Student Travel Policy
- Pre-Finals Days, Reading Day, and Final Examinations