Students requesting reasonable accommodations under the Americans with Disabilities Act (ADA) will need to complete the AIM Application for services. They will also need to provide supporting documentation of their disability. Sources of information used for determining a disability and/or accommodations may include a student's self-report, direct observation and interaction with the student, and/or documentation from qualified evaluators or professionals. The Office of Disability Access understands that obtaining documentation can sometimes be difficult and present as a barrier. We are determined to support students in reducing these barriers and encourage any students who have concerns to work with their Coordinator in our office. While we have shared guidelines below for documentation, we will review each student's documentation on a case-by-case basis. 

Documentation serves three purposes:

  1. To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
  2. To supplement information from the student regarding the impact of the disability.
  3. To inform the development of reasonable accommodation (auxiliary aids and services) designed to facilitate equal access to UNT environments on a case-by-case basis.

Documentation must include:

  • A diagnosis of the disability/health condition and/or a description of the current impact/limitations of the disability/health condition with specific focus on barriers to the educational environment
  • Identification from a qualified healthcare provider or evaluator, containing:
    • Contact information with credentials (and ideally license number)
    • Signature or electronic signature 

Documentation may be submitted in, but is not limited to, one of the following formats:

  • UNT Office of Disability Accommodation Psychiatric Disability Documentation Form- For mental health/psychiatric conditions
  • Medical/Physical Health Condition Documentation Form - For medical/chronic health/physical health conditiond
  • Qualified provider’s professional letterhead
  • Official visit summary, such as emergency department discharge papers
  • Neuropsychological assessment
  • Individual Education Plan (IEP)
  • 504 Plan
  • K-12 Summaries of Performance
  • Psycho-educational evaluation (Learning Disability/ADHD/TBI)
  • Psychometric test results from general measures of aptitude and academic achievement (Learning Disability/ADHD/TBI)
  • Audiogram
  • Vision screening results
  • Other information from a qualified healthcare provider that can provide insight into the student’s limitations and/or provide support for any requested accommodations

Student Self-Report:

The student is a vital source of information regarding how their disability may impact them in an educational environment. The AIM Registration Form provides students an opportunity to describe how their disability impacts them in the educational environment and the accommodations they are requesting. Examples of a student's narrative may include specific experiences related to their disability, barriers faced, and/or how previous accommodations worked for them.
 
(Updated March 4, 2025)