Piloted in Summer 2025 and Fall 2025 semesters, we're excited to roll out the Flex Plan module within AIM, ODA's accommodation management system. This module will support faculty in many ways with managing Modification of Course Attendance Policy and Occasional Extension of Due Dates (up to 48 hours) accommodations. It will initially take a few extra minutes for faculty to complete, but it will save faculty much time in the end because it will align the student, faculty member, and ODA on how these accommodations will be implemented in their class for students with these approved accommodations. This form will also allow the University to stay in compliance with accommodation provision and therefore is required for faculty to complete.

When a faculty member receives a letter of accommodation with either a Modification of Course Attendance Policy accommodation or Occasional Extension of Due Dates (up to 48 hours) listed, the accommodation description lists the student's responsibility of following up with their instructor on how this will be implemented and the faculty responsibility of completing the Flex Plan in AIM.

Faculty simply login to their AIM Instructor Portal and click on "Flex Plan" on the left side of their screen.

The goal of this is to ensure clear communication about how this accommodation will be provided. Faculty will receive 3-4 automatic reminders to complete the Flex Plan in AIM. If it is not completed, it leaves more room for concern with provision and compliance risk. 

Faculty should complete the entire form, even if they do not have a student in their class with a certain accommodation. By completing the form in its entirety, it ensures any other students who request accommodations related to flexibility have the information needed for this accommodation to be implemented. After faculty have completed the form, it will be sent to ODA for review. Upon ODA's approval, it will be sent to the student. If the ODA has any questions or concerns, they will reach out to the faculty member. 

This is an exciting new tool that will truly support all parties in ensuring students have the accommodations they need and save time and energy on figuring out the specifics. 

We welcome your feedback. Please contact us at disability@unt.edu with any questions or concerns.