Room Setup

Physical access of the space as well as access to the space will also need to be considered when deciding on an event space. When looking at accessibility, it is important to consider the following:

• Seating: If it is fixed seating, are there areas for wheelchair seating? Can the room set up be modified to allow room for wheelchair seating, without creating a fire hazard?

  • Avoid seats attached to tables.

  • Have reserved seating near front for participants who may have vision or hearing impairments.

• All aisles need to be at a minimum of 36 inches wide to accommodate a wheelchair or scooter.

• Stage setup: Is the presentation area accessible to people who use wheelchairs, if needed, for speakers? Is there a well-lit area for interpreters near the podium?

• If an event includes invitation of the public onto the stage, consider proactively ensuring access via ramp or lift.

• Consider the accessibility of the podium. For a wheelchair user, a table may be preferred to a podium.